Office Administrative Assistant Practice Exam

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Study for the Office Administrative Assistant Exam. Utilize multiple choice questions with detailed explanations and hints to enhance your preparation. Equip yourself for success!

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Which filing method uses consecutive numbers separated into groups for organization?

Numeric filing
Middle digit filing
Alphabetic filing
Chronological filing

The correct answer is: Middle digit filing

Middle digit filing organizes data by using consecutive numbers that are separated into groups, making it easier to locate files quickly. This method takes a unique approach by focusing on the middle digits of a numbered sequence. For instance, if you are dealing with a large number of files, you might group them based on the middle digits, allowing you to narrow down the search area more efficiently. This contrasts with numeric filing, which generally arranges files in a purely sequential manner without the specific grouping strategy. In contrast, alphabetic filing organizes documents based on the letters of the alphabet, which does not utilize numerical sequences. Chronological filing focuses on dates, arranging documents in order of occurrence without any numeric grouping. Thus, middle digit filing stands out for its specific methodology of organizing numbers that allows for streamlined access and effective retrieval.